Purchase Specifications (K8-11-2017)

Dear Valued Supplier,

This document serves to provide each company or organisation that engages in business with Lamberts (Norwich) Ltd with information about the current procedures within our Purchasing department, along with some requests for further information about your procedures.

One Invoice per Purchase Order to be sent electronically as a .pdf attachment via email.
Lamberts (Norwich) Ltd are implementing a No Purchase Order No Payment policy for all supplier invoices. This means that a valid Purchase Order Number must be present on all invoices sent for payment. All supplier invoices must match the Purchase Order provided by Lamberts (Norwich) Ltd, reflecting the same cost/ quantities and product description.

If our Purchase Order does not reflect the correct properties please advise our Purchasing department and await approval before proceeding with the order - By accepting the order you are accepting the stated price and our terms.
Any invoices without the correct information requested above could be held up and even refused.

Minimum order values and carriage charges
We understand that some suppliers will have minimum order values and also carriage charges, if this applies then please update us with a formal letter advising us of your Minimum order values and carriage/ carriage paid terms.

Any Carriage charges must be on our Purchase Order or confirmed at the time with our Purchasing Department in order for them to be approved for payment.

Lead Times
Please be advised that if no order confirmation is received within 24 hours from received purchase order we will assume all goods will be delivered to us next day at no extra cost unless agreed otherwise.

If a delivery date is provided at point of order and confirmed by our Purchasing department then we will expect to receive delivery on the date provided, if goods are not delivered on the specified date then further action could be taken including late delivery charges.

Delivery of Goods
Please note that all deliveries must be provided with the supplier Advice note including our Purchase Order number along with the quantity, part number, Quality Assurance status and description of goods, the goods should be securely packaged and protected to prevent damage and deterioration in transit.

All deliveries are signed for un-inspected and will then be checked according to our Incoming inspection procedure as specified within our QMS (Quality Management System).

Technical Specifications
Test Certificates required: Proof of any tests may be required at any time.
Technical Specifications may be required eg. Technical Drawings, Sizes, Weights etc.
COSHH Sheets will be required (if applicable)

All products supplied must be free from defect and fit for the purpose intended.
A non-conformance could be identified through customer complaints, internal audits, external audits, incoming material inspection or simply during normal testing and inspection activities. At the point that we are made aware of any Non-Conformances we will notify you at our earliest convenience and follow our normal non-conformance procedure.

Supply Chain:
All Suppliers must adhere to the Modern Slavery Act 2015 policy and statement. request.

We require all suppliers to declare that they are not involved in any acts modern slavery.
Lamberts policy available from: https://www.lamberts.co.uk/lam-html/pdf/anti-slavery.pdf
As stated on the bottom of all our Purchase Orders please note that all orders must comply with these Purchase Specifications, available from: https://www.lamberts.co.uk/lam-specs

Should additional clarification be required, please refer to your normal purchasing contact at Lamberts (Norwich) Ltd.

Elizabeth Green
Purchasing Supervisor